Setting Up Payments

B-Cart lets you easily track, manage, and enforce payments from your customers — either automatically at checkout or through account-based billing. Here's how to get set up.

Step 1: Enable Payments for Your Organisation

To get started:

1. Go to the Organisations tab.

2. Click Settings.

3. Tick the box for Payments Enabled.

4. Refresh the page — a new Payments section will now appear in your sidebar.

Step 2: Understand the Payments Section

Once enabled, you’ll see the following tabs under Payments:

• Overview – High-level reporting and insights on payments.

• All Payments – A complete list of all payment records across your customers.

• Outstanding Orders – Orders that haven’t been paid yet.

• Customer Accounts – Manage payment settings for each customer.

• Account Credits – View and manage customer account credits.

Step 3: Enable Payments Per Customer

Payments must be enabled individually for each customer.

1. Go to Customer Accounts under the Payments tab.

2. Select a customer.

3. Tick Payments Enabled.

This allows B-Cart to start tracking that customer’s payments and shows them their payment history on their portal.

Step 4: Configure Customer-Specific Settings

Within each customer’s payment settings, you can:

Enable Payment at Checkout

• Forces the customer to pay by credit card when placing an order.

• Requires Stripe to be integrated and active (see separate article on Stripe integration).

• Orders won't be confirmed until paid by card.

Merchants can still place orders on behalf of the customer, but those orders will show as pending payment.

Enable Stripe Payments

• Allows customers to pay invoices by card, even if checkout payment isn't enforced.

Set Custom Payment Terms

• Choose terms like Net 7, Net 30, or set a specific due date.

• If not set, customers will default to the organisation's payment terms.

Set Credit Limits

• When a customer exceeds their credit limit:

  • New orders will require merchant approval.

  • The system will flag the order for review before it’s processed.

Summary

• Payments are off by default for all customers.

• Enable them one-by-one through Customer Accounts.

• Customise each customer's experience with payment terms, credit limits, and checkout behaviour.

• Use Stripe to collect card payments either automatically or after the order is placed.

If you have questions or want help configuring payments, reach out to B-Cart support — we’re here to help.